Is the KPI Dashboard really free?

Yes. The KPI Dashboard is included, giving every practice instant visibility into revenue, retention, schedules, and performance. AI analytics and predictive insights are available as you grow.

What can I drill into?

Any KPI breaks down by location, provider, or service, so you can move from a topline number to the specific driver behind it in a few clicks.

How do predictive insights work?

AI models analyze your practice data to forecast revenue and demand, surfacing trends and shifts earlier than static reports.

What is the AI Business Analyst?

It answers plain-language questions about your practice from your own data, like having an analyst on staff.

Do I need a data person to use this?

No. Insights Hub is built for owners and managers, not analysts. If you can read a dashboard, you can run it.

Insights Hub & practice analytics

overview dashboard AI insights AI Analyst faq

Visual reporting with AI that tells you your next step.

PatientNow's KPI Dashboard holds all your practice reporting in one place. AI Analytics takes it further, with predictive insights and an AI Business Analyst that turns your data into a clear next move.

Get started

Appointments over time dashboard with a staff utilization gauge

See what matters, instantly

See revenue, scheduling, provider, and performance metrics in one connected dashboard.

Revenue by service dashboard with an average wait time gauge

Drill into the
details

Break results down by location, provider, service line, or timeline to spot issues and opportunities.

Inventory stock forecast table listing products, suppliers, and quantities on hand

The right view for every role

Give front desk, providers, managers, and leadership the reports they need, without extra clutter.

Revenue forecast chart predicting upcoming weeks with a highlighted dip

Predict what’s coming

Forecast revenue dips, no-shows, churn, membership risk, and inventory needs early enough to plan ahead.

Ask AI business analyst

Ask questions in plain English and get instant answers, exportable data, and clear next steps.

Nine years in, PatientNow keeps us covered — from inventory tracking to reporting — and we're still growing.

Sarah Bengelsdorf

Franklin Skin and Laser

Recent awards & certifications

Insights Hub & KPI Dashboard

See your practice performance in one clear view.

KPI dashboard included

Track revenue, retention, schedules, memberships, and performance without building reports from scratch.

Know what's changed

See which providers, services, locations, or campaigns are driving gains, dips, and missed targets.

Decisions stay current

Use live practice data to adjust staffing, scheduling, revenue goals, and growth plans faster.

I love PatientNow Reports — sales tax, commission, everything. Easy to view and analyze. I check them every day.

Gay Smith

–

Believe Aesthetics and Wellness

Free KPI dashboard with revenue, retention, and scheduling at a glance

AI analytics & predictive insights

Spot performance changes before they cost you.

AI predictive analytics surfacing practice trends and shifts early

AI trend detection

Surface shifts in revenue, demand, scheduling, and performance before they become harder to catch.

Performance drivers

See which providers, services, locations, or campaigns are behind gains, dips, and missed targets.

Opportunity signals

Find underperforming services, rising demand, and growth opportunities already hidden in your data.

I use no show and cancellation reports to see where we can improve. This is an important report for us.

Kris Davis

–

Denver Vein Center / Evexias Denver

AI Business Analyst

Ask your data what to do next.

Ask in plain language

Type questions about revenue, providers, services, or trends and get answers without building reports.

Understand what changed

See which services, providers, or locations moved performance, so you know what needs attention.

Turn answers into action

Get clear next steps from your practice data, so decisions move faster and feel less like guesswork.

If a patient falls off a pathway, we can run a report to follow up with these patients and reschedule their appointments.

Kris Davis

–

Denver Vein Center / Evexias Denver

Ready to turn practice data into smarter decisions?

See the KPIs, trends, forecasts, and performance signals your team needs to understand what is changing and what to do next.

Get started

Watch a 3 min walkthrough

See how the KPI Dashboard, predictive insights, and the AI Business Analyst turn your data into decisions.

Nine years in, PatientNow keeps us covered — from inventory tracking to reporting — and we're still growing.

Sarah Bengelsdorf

Franklin Skin and Laser

If a patient falls off a pathway, we can run a report to follow up with these patients and reschedule their appointments.

Kris Davis

Denver Vein Center / Evexias Denver

I use the "patients by appointment type" to send out blast about promotions.

Anna Ferrin

Denver Vein Center / Evexias Denver

1 in 4

med spas and plastic surgery offices trust PatientNow

One login connects every part of the practice.

Practice management

Connect inventory, goals, and operations data so back-office performance stays visible.

Learn more

Payments & revenue

Connect payment activity and revenue reports so every dollar is easier to track.

Learn more

Marketing

Connect campaign activity and patient engagement so growth trends are easier to see.

Learn more

EMR

Connect clinical and visit data so care trends and performance patterns stay clear.

Learn more

Software tailored to your specialty

Med Spa

Run a more profitable med spa with software built for aesthetics. Manage scheduling, charting, photos, memberships, and marketing in one platform designed to grow your practice and keep patients coming back.

Plastic Surgery

Software designed for plastic surgery practices. Convert more consultations with quoting and financing tools, document outcomes with secure photo management, and nurture leads automatically.

Weight Loss

Manage weight loss programs end to end, including consultations, progress tracking, photo documentation, and recurring plans. Keep patients accountable and engaged through every milestone.

Dermatology

Purpose-built tools for dermatology practices, from medical and cosmetic charting to photo management and patient communication, all in one streamlined system.

Wellness

Grow your wellness practice with tools for memberships, packages, and recurring visits. Keep clients engaged with automated reminders, retention marketing, and a seamless booking experience.

IV Therapy

Simplify IV therapy operations with fast scheduling, intake forms, charting, and membership billing. Built to handle high-volume, repeat-visit practices without the administrative drag.

Surgical

Support the full surgical patient journey, from consultation to recovery. Streamline quoting, consents, photo documentation, and follow-up so your team can focus on outcomes, not paperwork.

Non-Surgical Aesthetics

From injectables to laser treatments, manage every non-surgical service with integrated booking, before-and-after photos, treatment tracking, and marketing tools that turn one-time visits into loyal patients.

Wondering how it works?

Still have questions?

See all FAQs

All reporting in one place, plus AI that tells you what to do next.

See the full picture

Ask your AI analyst

Share the right view

Spot trends
early